Galaxy Towers Condominium Association

MINUTES OF THE MEETING

Of the Board of Directors

October 9, 2003

 

Directors in Attendance:                                                                 Absent:

President: Martha Norget

Vice Pres.: Chad Gulrajaney

Secretary: Harlin Blank

Treasurer: Allan Ellinger

 

Directors

Michael Baruch

Mirna Benitez

Kathy Moberly

Joel Price

Jim Stumpf

                                           

Also Present:            

Susan Fitzpatrick, General Manager

Robert Buckalew, Esq. General Counsel

Donna Shahrabani, Esq., Buckalew, Frizzell and Crevina

A meeting of the Board of Directors was held on October 9, 2003 in accordance with the By-laws of the Association. The following business was conducted as indicated:

Call to Order

Open Session – 9:34 PM

 

Resolution # 03-10-157

Approval of Prior Minutes – September 25, 2003

 

On a motion made by Kathy Moberly and seconded by Mirna Benitez, the Board unanimously approved the minutes of the Meeting of the Board of Directors of September 25, 2003 as written.

 

 

 

 

Resolution # 03-10-157 Amended AR 8 - Social & Cultural Committee

 

Mrs. Norget introduced the issue by stating that the Board had previously approved an increase in the membership by two members, from nine to eleven. She stated that as usual, the amendment requires approval in its final form. On a motion made by Allan Ellinger and seconded by Joel Price the Board unanimously approved the amendment as written.

Resolution # 03-10-158 Amended AR 14 – Executive Council

 

Mrs. Norget outlined the change that was made to reflect the alternate monthly Chairing of the Committee by the President (or designee) and the General Manager. On a motion made by Harlin Blank and seconded by Allan Ellinger, the motion to approve the amendment was passed. (Blank, Benitez, Ellinger, Gulrajaney, Moberly, Norget, Price, Stumpf: for, Baruch: against)

Resolution # 03-10-159 Amended AR 28 – Video Committee

 

Mrs. Norget advised the Board that they had previously voted to adopt A.R. #28, but added that the scope of responsibilities had been changed as a result of Management’s involvement with Channel 26. Joel Price made a motion to adopt the amended A.R. #28. Kathy Moberly seconded the motion. Michael Baruch made a motion to “amend by deletion” stating that he wanted to remove the word “Co-Chairperson” from the Resolution, as he did not agree that the Video Committee required Co-Chairs. The motion was not seconded and was therefore not considered. Mrs. Norget called for a vote on the motion that was on the table before the Board. The motion passed. (Blank, Benitez, Ellinger, Gulrajaney, Moberly, Norget, Price, Stumpf: for, Baruch: against)

 

Sealed Bids for Berm Landscaping Contractors

 

The Board opened, initialed and returned the un-sealed bids to Mrs. Fitzpatrick who will forward them to the Landscape Architect for review and comparative charting.

 

Exterior Envelope Contractor

 

Mrs. Fitzpatrick explained that the Board is not yet ready to choose a contractor as a second round of bidding to clarify the original bids was underway as anticipated. She stated that the bids are due on October 13th to be opened once again by the Board.

 

She reiterated some of the points that had been made in the earlier discussion regarding the “breaking out” of Alternates 28 and 29 from the exterior façade specification and beginning on the work immediately with Quality Building Restoration, Inc. in accordance with an earlier discussion as noted above.

 

Mr. Ellinger stated that the Board should do all that they can to ameliorate the problems that these unit owners are having. Mr. Stumpf stated that the work that has been done by Quality has been exemplary and that there is no reason to believe that the quality of the work will not continue in the plaza area. The Board also noted that Quality was already familiar with the GTCA form of contract, thereby making contractual negotiations somewhat simpler and faster.

 

Mrs. Fitzpatrick advised the Board that they had received sealed bids on these Alternates from 10 companies, and that it had been necessary to discuss the job ahead of the Board meeting with Quality, to ensure that she was bringing a viable idea to the table. She stated that during the discussions, the price had been negotiated from approximately $619,000 to approximately $598,000 and that as part of the negotiation, Quality would shore up the pool filter room.

On a motion made by Allan Ellinger and seconded by Jim Stumpf, the Board unanimously approved the separation of Alternates #28 and #29 from the Exterior Façade Specification and awarded the job specified in those alternates to Quality Building Restoration at a cost not to exceed the bid price of $598,000.

Insurance Procurement

 

Mrs. Fitzpatrick distributed a letter from Fisher Harris Shapiro delineating an offer to renew the liability insurance. Mrs. Fitzpatrick reported that the GTCA’s liability insurance policy with Zurich International will expire on October 18th. She stated that in preparation for the expiration she had been in consultation with Fisher Harris Shapiro, (the insurance consultant) as well as York International. She stated that she had invited competition by allowing a competing broker to procure quotations as well. She reported that only York International had procured a policy, adding that it was a surprisingly low quote for the same policy. She added that the industry was predicting a 35% increase in insurance rates, and the quote that came in is for a policy renewal with an increase of 19.5%, bringing the cost from approximately $183,000. to $218,496.

 

On a motion made by Allan Ellinger and seconded by Chad Gulrajaney, the Board unanimously approved the renewal of the liability insurance policy in accordance with the stated premium.

Manager’s Report

 

Mrs. Fitzpatrick reported that the Men’s Locker Room is ready to be put out to bid, and that she will be doing so in the next week. She also advised the Board that a significant number of maintenance department employees had undergone Islandaire equipment training. She completed her report by advising the Board that the pool filter was installed successfully and was working well.

 

Adjournment

 

There being no further business to come before the meeting, and on a motion made by Kathy Moberly and seconded by Harlin Blank, the meeting adjourned at 11:43pm.