Galaxy Towers Condominium Association
MINUTES OF THE MEETING
Of the Board of Directors
September 11, 2003
Directors in Attendance: Absent:
President: Martha Norget
Vice Pres.: Chad Gulrajaney
Secretary: Harlin Blank
Treasurer: Allan Ellinger
Directors
Michael Baruch
Mirna Benitez
Kathy Moberly
Joel Price
Jim Stumpf
Also Present:
Susan Fitzpatrick, General Manager
Chris West, Assistant General Manager
Mary Ellen Saks, Comptroller
Mrs. Norget introduced the Open Session with a brief statement about September 11th and a moment of silence. At the conclusion of the tribute, she proceeded with several announcements.
She stated that the Legal Opinion relative to the window replacement project would be ready for distribution on Tuesday, September 16th and could be picked up in the Management Office from that day forward.
She introduced Chris West as the new Assistant General Manager.
On a motion made by Joel Price and seconded by Kathy Moberly, the Board unanimously voted to approve the minutes of the meeting of August 14, 2003. Ms. Benitez, Mr. Stumpf and Dr. Baruch abstained from the vote as they had not been present the night of the meeting.
Resolution # 03-09-138
August 20, 2003 Board of Directors Meeting Minutes
On a motion made by Mr. Blank and seconded by Ms. Moberly, the Board unanimously voted to approve the minutes of the meeting of August 20, 2003 pending a minor change. The Creative Eye Club was erroneously listed in place of the Galaxy News Club. Mr. Price and Ms. Benitez abstained from the vote as they had not been present at the meeting.
Resolution # 03-09-139
Amended AR 16 – Communications, Notices and Announcements
Mrs. Norget explained to the Board and the viewers that each time an Administrative Resolution comes before the Board, it needs to be voted on twice… once to approve the Resolution, and once to approve it in technical legal format after it is drafted by Counsel. She called for a motion to adopt the Amended AR 16 as written. On a motion made by Ms. Moberly and seconded by Mr. Gulrajaney, the Board voted unanimously to adopt Administrative Resolution # 16 pertaining to Tower Mail.
Mrs. Norget advised the Board that she had received a letter from the Parent’s Committee putting forth members and Co-Chairpersons.
Resolution # 03-09-140
On a motion made by Kathy Moberly and seconded by Michael Baruch, the Board of Directors unanimously approved the appointment of Helen Wood, Cindy Campos Alves Pereira, Cory Cowan/Steve Cowan, Jacomien Ilbrink, Sandra Delnawaz, Sandy Portillo Robbins, Marie Barisha and Karen Lee to the committee.
Resolution # 03-09-141
Mrs. Norget went on to explain that the committee had chosen its Chairpersons. On a motion made by Michael Baruch and seconded by Joel Price, the Board of Directors unanimously approved Helen Wood, Cindy Campos Alves Pereira and Cory Cowan or Steve Cowan as Co-Chairpersons of the Parent’s Committee.
Resolution # 03-09-142
A brief discussion ensued regarding the retainer agreement between HM White Landscape Architects and the GTCA. On a motion made by Harlin Blank and seconded by Jim Stumpf, the Board members unanimously voted to retain the firm of HM White.
As a result of prior and ongoing meetings between Sam Lawrence of HM White in connection with the berm project, the retainer agreement approval had been anticipated. As a result, Mrs. Fitzpatrick had been able to distribute the proposed contract between HM White and GTCA to the Directors for review. She asked for comments by Wednesday, September 17, 2003 so that the draft contract can be finalized.
Resolution # 03-09-143
The Board discussed the presentation that took place in the executive session. Mrs. Norget delineated the changes in the proposed equipment and exercise room configuration. On a motion made by Chad Gulrajaney and seconded by Mirna Benitez, the Board voted to approve the equipment leases and purchases as specified in the proposal that was distributed to the Board on September 8th, 2003 and presented in Executive Session. Dr. Baruch abstained from the vote.
Resolution # 03-09-144
Pool Filter Replacement Ratification
Mrs. Fitzpatrick explained that the pool filter system is antiquated and is causing a lot of the problems that are occurring in the indoor pool with regard to dissolved solids in the water. She stated that she had asked the pool contractor, Bill Smith of North Jersey Pools to provide two bids; one for the repair of the system and one for the replacement. She stated that the cost of the repair was proposed at approximately $8,412.00 while the repair of the system was proposed to be $19,648.00. She stated that with the onset of fall weather and the closing of the outdoor pool, and the fact that she had not been able to attend the August 20th meeting, she had made an executive decision to replace the pool filters, with regard to the indoor pool filter, in order to be able to maintain at least one open pool.
Mr. West addressed the Board and stated that he had been working with Mr. Smith for several years and had installed the same system in buildings that he used to manage. He recommended the system highly, and added that it had performed properly, without fail.
On a motion made by Joel Price and seconded by Mirna Benitez, the Board voted unanimously to ratify the decision to replace the pool filters at a cost of $19,650.00.
The Board of Directors opened and initialed the sealed bids for the exterior envelope repair. After initialing the bids, they were returned to Mrs. Fitzpatrick for comparative spread sheeting.
The meeting returned to the Executive Session at 10:24 pm.