Galaxy Towers Condominium Association

MINUTES OF THE MEETING

Of the Board of Directors

August 20, 2003

 

 

 

 

Directors in Attendance:                                                                 Absent:

President: Martha Norget

Vice Pres.: Chad Gulrajaney

Secretary: Harlin Blank

Treasurer: Allan Ellinger

 

Directors

Michael Baruch

Mirna Benitez

Kathy Moberly

Joel Price

Jim Stumpf

                                           

Also Present:              

Robert Buckalew, Esq. General Counsel

Mary Ellen Saks, Comptroller

A meeting of the Board of Directors was held on August 20, 2003 in accordance with the By-laws of the Association. The following business was conducted as indicated:

Call to Order

Open Session – 9:30M

 

Resolution # 03-08 – 127

Approval of Prior Meeting Minutes

 

On a motion made by Mr. Blank and seconded by Dr. Baruch, the Board voted unanimously to approve the minutes of the meeting held on July 10, 2003. Mrs. Moberly and Mr. Ellinger abstained from the vote as they had not been present at that meeting.

 

Spa Exercise Equipment Purchases

 

The Board of Directors considered the purchase of new exercise equipment for the spa as proposed by the Spa Committee. Many questions arose, including the need for new equipment, and the amount of new items proposed, as well as the apparently crowded layout of the room and the cost of the equipment. Observations also included the fact that there does not seem to be an outpouring of requests from spa users for new equipment, nor does the present equipment seem to be failing. The Directors tabled the discussion pending the return of Mrs. Fitzpatrick, a more in-depth proposal of the equipment, a comparison of the existing and proposed equipment and a review of the proposed layout.

 

Resolution # 03-08-128

Replacement Window Project

 

A lengthy discussion ensued regarding the replacement of the windows at the property. The Board discussed the fact that Counsel had rendered a legal opinion purporting that the windows are a common element and that the decision to replace them was the responsibility of the Board of Directors.

 

Mr. Ellinger stated that the installation of new windows is a prudent business decision adding that the bridging which will be in place for the exterior envelope can be utilized as well for the window installation and that approximately $1,000,000.00 worth of caulking expense can be saved by installing new windows that include new caulking .

 

On a motion made by Allan Ellinger and seconded by Kathy Moberly, the Board of Directors voted unanimously to continue to work on the proposed window project. Mrs. Norget asked Mr. Ellinger to bring financing information to the next Board meeting.

 

Resolution # 03-08 – 129

Key Trak System

 

Mrs. Norget gave a description of the Key Trak system, stating that it is a computerized key keeping system that will store keys securely, enabling their removal only after a secure log in by an authorized user. The system, she explained, will track a key from its removal to return and will enable the system administrator to see reports that indicate the person who removed a particular key, for what purpose, and for what length of time the key was removed from the system. She reminded the Directors that this system installation will impact the design of the new front desks.

 

The cost of the system, she reported, will be approximately $55,100 for all three towers, adding that each tower will have its own separate system.

 

On a motion made by Allan Ellinger and seconded by Jim Stumpf, the Board unanimously voted to purchase the proposed system.

 

 

Resolution # 03-08 – 130

Revised Unit Alteration Rules ands Regulations

 

Mrs. Norget gave a brief introduction of this topic, stating that while the Board had previously adopted the rules and regulations, Counsel had made several changes to the final document to ensure compliance with all governing documents. On a motion made by Michael Baruch and seconded by Allan Ellinger, the Board unanimously voted to adopt the Unit Alteration Rules and Regulations and the Terrace Rules and Regulations.

 

Upon her return, Mrs. Fitzpatrick will ensure that this Alteration Package goes into effect, and is properly recorded in resolution format and the terrace rules and regulations will be distributed to terrace owners.

 

Resolution # 03-08-131

Revised Terrace Rules and Regulations

 

On a motion made by Dr. Baruch and seconded by Mr. Blank, the Board of Directors unanimously voted to adopt the final revision set forth by Counsel in formal resolution format. Again, it was noted that the previously adopted rules had not changed, rather Counsel had made some revisions to ensure that the document complied with formal Resolution format.

 

Resolution # 03-08-132

Adoption of the Resolution putting Unit alterations and Terrace Rules and Regulations in Resolution Format

 

On a motion made by Dr. Baruch and Mr. Blank, The Board of Directors voted unanimously to adopt the Resolution pertaining to the Unit Alteration Rules and Regulations and the Terrace Rules and Regulations.

 

Opening of the Sealed Bids for the Cooling Tower Installation

 

Three bids for the provision and installation of the cooling tower as specified by the Association’s Mechanical Engineer were opened and initialed by Allan Ellinger, Michael Baruch and Harlin Blank. The bids were returned to Management for review and “spreadsheeting.”

 

Opening of the Sealed Bids for the Sidewalk Bridging

 

Four bids for the provision and installation of sidewalk bridging as designed by the Association’s Site Safety Consultant, Municipal Building Consultants in connection with the exterior envelope repairs were opened and initialed by Allan Ellinger, Chad Gulrajaney, Jim Stumpf and Kathy Moberly.

 

 

Resolution # 03-08-133

Storage Mart Request regarding Cable

Mrs. Norget explained to the Board that at a prior working session, Mrs. Fitzpatrick had explained that Storage Mart was merely requesting permission to access a small area of GTCA owned property in order to bury a cable that is currently on a telephone poll. The Storage Mart proposal will enable storage mart to remove a number of telephone polls by burying the existing cable. It was further explained that permission had already been granted to Storage Mart to the extent that the GTCA owns the property that Storage Mart is requesting access to, but that a ratification was required.

 

On a motion made by Chad Gulrajaney and seconded by Jim Stumpf, the Board of Directors voted unanimously to ratify the approval given to Storage Mart, provided all documents are in order and approved by General Counsel.

 

Resolution # 03-08-134

Amendment to #AR 16, Tower Mail

 

Mrs. Norget read aloud the proposed amendment to A.R.#16, pertaining to Tower Mail delivery. On a motion made by Chad Gulrajaney and seconded by Allan Ellinger, the Board voted unanimously to adopt the proposed amendment.

 

Resolution # 03-08 – 135

Acceptance of Natalie Robbin’s Resignation from the Galaxy News

 

Although a formality, the Board of Directors voted unanimously on a motion made by Kathy Moberly and seconded by Harlin Blank, to accept Natalie Robbin’s resignation as the Co-Manager of the Galaxy News Club. It was noted that the resignation had taken place approximately 4 months ago. Members of the Board, however, felt that the resignation ought to have been formally accepted by the Board. Mrs. Norget thanked Mrs. Robbins for her work with the club.

 

Manager’s Report

Although the Manager’s Report was tabled due to the Manager’s vacation, Mr. Ellinger recommended that a regular monthly report to Unit Owners be put under the residents’ doors. The Board of Directors unanimously agreed that this should be done.

 

Adjournment

 

There being no further business to come before the meeting, and on a motion made by Allan Ellinger and and seconded by Harlin Blank, the meeting adjourned at 10:06pm

Next Meetings:

 

September 11, 2003, Board meeting

 

Respectfully submitted,

_____________________

Harlin Blank, Secretary