Galaxy Towers Condominium Association
MINUTES OF THE
MEETING
Of the Board of
Directors
March 20, 2003
Directors in Attendance: Absent:
President: Martha Norget
Vice Pres.: Michael Baruch, M.D.
Secretary: Harlin Blank
Treasurer: Allan Ellinger
Directors
Leon Eastmond
Chad Gulrajaney
Bob Johnston
Joel Price
Dennis Squitieri
Also Present:
Susan Fitzpatrick, General Manager
Robert Buckalew, Esq. General Counsel
A meeting of the Board of Directors was held on March 20,
2003 in accordance with the By-laws of the Association. The following business was conducted as
indicated:
Call to Order
Open Session 9:35pm:
Mrs. Norget introduced the open session with an announcement of the election results. She congratulated the winners of the Board of Directors election, Jim Stumpf, Joel Price and Mirna Benitez. She thanked the Election Committee for all of their hard work and advised the Board that she is awaiting their report and comments about the performance of Honest Ballot, and their suggestions for future improvements. She concluded her introduction by advising all residents that there will be a Fire Safety Seminar for all residents in the spa lounge on April 9th at 7:30pm.
Resolution 03-03-61
Mrs. Norget introduced the issue. On a motion made by Harlin Blank and seconded by Joel Price, the Board unanimously approved the minutes of March 13, 2003, after Mrs. Fitzpatrick explained that Mr. Blank had brought to her attention that she had forgotten to include a statement about the fact that Mr. Blank had written to the Executive Council with reference to the Chairperson of Executive Council meetings and after Mr. Blank acknowledged that the statement had been written to his satisfaction. Mr. Johnston abstained from the vote as he had been absent from the previous meeting.
Resolution 03-03-62
Mrs. Norget introduced the issue by stating that Mr. Pozniakoff had forwarded a memo to her regarding his committee’s compliance with Administrative Resolution #27. Ms. Norget read aloud the voting members of the committee: Bernie Mueller, Pat Dhawan and Nari Jote, and stated that Mr. Pozniakoff had been elected to a one year term as the Chairperson.
On a motion made by Allan Ellinger and seconded by Michael Baruch, the Board unanimously voted to approve the Chairperson and the committee members of the Internet Committee, as stated.
Resolution 03-03-63
Mrs. Norget explained that it is necessary to publish the meeting schedule in a certain time frame mandated by law. On a motion made by Allan Ellinger and seconded by Chad Gulrajaney, the Board voted unanimously to approve the meeting schedule that was set forth with the agenda.
Resolution 03-03-64
Mrs. Fitzpatrick explained that the cooling tower survey had been received, and had confirmed the fact that the cooling tower had reached the end of its useful life. She added that the next logical step in the process, after the survey was complete, was to go forward with drawings and specifications for a new cooling tower and ancillary mechanical systems at a cost of $8,500.
After a brief discussion, Mr. Price made a motion to approve the proposal for drawings and specifications, and to authorize Mr. Buckalew to draw the contract for same, and to authorize Martha Norget to sign the contract when it is ready. Mr. Johnston seconded the motion. The motion passed unanimously.
Dr. Baruch stated that he wants to see the draft of each contract before it is signed. Mr. Buckalew stated that the contract is drawn up by the attorney based upon proposals that are already approved by the Board of Directors, and is, indeed, sent in draft form for review by the Board.
Resolution 03-03-65
On a motion made by Allan Ellinger and seconded by Michael Baruch, and after a brief discussion, the Board unanimously approved the appointment of Vishwa Prakas to the Recreational Activities Committee as the Manager of the Laff Club.
Opening of Sealed Landscaping Bids
At the direction of Mrs. Fitzpatrick, the Board opened sealed bids for the provision of landscape services at the building. Those who opened the bids placed their initials in the upper right hand corner of each bid to assure authenticity of each bid in the future. Mrs. Fitzpatrick took back each bid, and advised the Board that she would have a spreadsheet prepared for comparison purposes so that a decision can be made. While the bids were being opened, at the request of a Director, Mrs. Fitzpatrick explained the difference between design and maintenance.
Resolution 03-03-66
Approval of Governmental Affairs Committee Chairperson
On a motion made by Joel Price and seconded by Chad
Gulrajaney, the Board voted to approve John Zoller as the Chairperson of the
Governmental Affairs committee
(Baruch, Blank, Ellinger, Gulrajaney, Price, Norget:
for, Johnston, against)
Resolution 03-03-67
Approval of Governmental Affairs Recording Secretary
On a motion made by Joel Price and seconded by Chad Gulrajaney, the Board voted unanimously to approve Sanford Simon as the Recording Secretary of the Governmental Affairs Committee.
There being no further business to come before the Open Meeting, the meeting was adjourned to Executive Session at 10:20pm
Manager’s Report
Mrs. Fitzpatrick reported that she will have the weekly Update placed under all residents’ doors this weekend to re-introduce them to this important weekly memo and to remind them to pick one up and read it each week.
Mrs. Fitzpatrick reminded the Board that there is a field trip on March 27th to see the first of four potential fire safety systems for the building.
Residents were advised of the changes to the door locking/key fob system. One final “key fob procurement night” will be held when all the doors are switched to the new system. Several areas that did not have electronic fobs such as the “S” level entrances will be also be “fobbed” shortly.